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Club Constitution and By Laws

CONSTITUTION OF THE WOODWORKING CLUB

ARTICLE I - NAME
This organization will be known as the ERC Woodworking Club, hereinafter referred to as the "Club".

ARTICLE II - PURPOSE
The purpose for which the Club is organized is to promote woodworking, tool safety and idea exchange among Eastman people.

ARTICLE III - OFFICERS
Officers shall consist of a President, Vice President, Secretary-Treasurer, Publicity Chairperson, Immediate Past President and two directors. The Executive Committee will consist of the elected officers, Immediate Past President and directors.

ARTICLE IV - MEMBERSHIP
Section 1 - Club membership shall be limited to employees of Eastman Chemical Company, approved Eastman Contractors and Retiree's of Eastman Chemical Company/Kodak and Holston Defense Corporation.

Section 2 - No person other than specified in Section 1 can participate as a member of the club with the exception of dependents who will participate as "associate members". The "associate member" cannot vote or hold an elected office in the Club. Membership in ERC is a prerequisite to membership in the Club. Grandchildren are not eligible for membership.

Section 3 - Termination of employment (Eastman Chemical Company retirees excluded) in any of the companies shall act as termination of membership in the Club and shall operate as a release of all rights, title, and interest in the property, effects and assets of the Club.

ARTICLE V - MEMBERSHIP PRIVILEGES
Holding an elected office and voting is restricted to employee members. All other privileges apply equally to all club members.

ARTICLE VI - DUES
Dues for employee members and associate members are $5.00 per year payable after January 1 of each year.

ARTICLE VII - MANAGEMENT

Section 1 - The management shall be vested in the Executive Committee as defined in Article III. The executive members shall have control of the club affairs with full power to act for it in all business matters. The management of ERC reserves the right to overrule the Executive Committee on any matter.

Section 2 - The Executive Committee with the Recreation Representative shall hold meetings as required to make such rules and regulations for the guidance of the members of the Club as are deemed necessary and are not herein determined.

ARTICLE VIII - QUORUM
Four members of the Executive Committee shall constitute a quorum.

ARTICLE IX - CONTEST AND ENTERTAINMENT
All activities of the Club shall be conducted under the direction and with the permission of the Facilities Representative, Recreation.

ARTICLE X - RESIGNATIONS
Resignations of officers remaining in the employ of the Company shall be tendered in writing to the Recreation Representative. Termination of employment (retirees excluded) in the Company shall be considered sufficient notice of resignation.

ARTICLE XI - REMOVAL OF OFFICERS AND MEMBERS
Any officer or member may be removed by a two-thirds vote of the Executive Committee excluding the person in question. The officer or member being removed must be notified prior to the Executive Committee meeting.


BY-LAWS OF THE ERC WOODWORKING CLUB


ARTICLE I - DUTIES AND POWERS OF CHIEF EXECUTIVE OFFICER
President: The President shall preside at all meetings of the Club. He shall appoint the members of all committees except the Executive Committee and shall be an ex-officio member of all such committees. He shall sign such papers as may be required by his office or as may be instructed by members of the Club at any regular or special meeting concerning the affairs of the Club which, in his judgment, are desirable for their information and guidance. He may require such reports from the Secretary-Treasurer and all or part of standing committees which, in his judgment, are necessary and shall perform other duties incident to his office.

ARTICLE II - DUTIES AND POWERS OF OTHER OFFICERS
Vice President: The Vice President shall perform the duties of the President in case of absence, the resignation or inability of the latter to act, and such other duties as may be assigned to him from time to time by the President, and shall also serve as Program Chairman of the Club.

Secretary-Treasurer: The Secretary-Treasurer shall keep all necessary records (minutes) of the meetings of the Club and shall sign such papers as may be directed by the President. He shall issue notices, in writing, to the Recreation Representative, announcing the meetings of the Club and the list of nominees selected by the nominating committee. He shall keep records of all monies received and paid out by the Club and shall issue a financial report to the Executive Committee and Club members as necessary. He shall order such equipment as may be needed by the Club or its members, with approval of the Recreation Representative.

Publicity Chairperson: The Publicity Chairperson shall coordinate all publicity concerning the affairs of the Club through the Recreation Representative.

Immediate Past President: The Immediate Past President will act as an advisor to the Executive Committee and perform other duties which may be assigned to him from time to time by the President.

ARTICLE III - DUTIES AND POWERS OF EXECUTIVE COMMITTEE
Section 1 - There shall be an Executive Committee which shall consist of the elected officers, Immediate Past President and directors. The Executive Committee shall be the governing body of the Club and shall make any and all decisions. The Executive Committee shall work closely with the Recreation Representative and shall abide by all decisions of the Senior Team Manager, Recreation and/or ERC Staff Team.

Section 2 - There shall be a Nominating Committee which is appointed by the President and which shall consist of not less than three members of the Executive Committee. This committee shall provide at least one nominee for each office listed in Article III of the Constitution which are filled by election. This list of nominees shall be given to the President and Secretary-Treasurer prior to December 1. It shall also be the duty of this committee to obtain the consent of the proposed nominees before entering their names on the ballot.

Section 3 - All committees not otherwise provided in these By-Laws shall be appointed from time to time by the President.

ARTICLE IV - MEETINGS
Section 1 - The Club shall meet upon due notice at such times and places as may suit its convenience.

Section 2 - The Club shall have special meetings upon the request of a majority of the Executive Committee or upon the request of ten voting members of the Club. The notice for special meetings shall recite the exact nature of the business and only that business shall be transacted.

Section 3 - The Executive Committee shall meet upon due notice at such times and places as may suit its convenience upon call of the President or upon request of a majority of its members. The order of business shall be such as the committee provides from time to time.

Section 4 - A quorum for an Executive Committee meeting shall consist of four members of the committee. In the absence of a quorum the meeting shall adjourn to a later date.

Section 5 - At regular meetings of the Club, the order of business shall be as follows:
    A. Minutes of previous meeting
    B. Reports
    C. Business
    D. Adjournment

ARTICLE V - VACANCIES OF OFFICERS
Section 1 - Whenever any vacancy shall occur among the officers or the Executive Committee, the vacancy shall be filled by the committee at the next meeting. Vacancies on the Executive Committee shall be filled from members of the Club and the members so designated shall hold office until the next regular election.

Section 2 - Absence from three consecutive meetings, stated or called, of the committee without satisfactory excuse shall be deemed sufficient cause for declaring a vacancy.

ARTICLE VI - ELECTION OF OFFICERS
Section 1 - The President, Vice President, Secretary-Treasurer and Publicity Chairperson shall be elected for a term of one-year beginning January 1. The President, at the end of his term of office, will remain on the Executive Committee for one additional year as the Immediate Past President. The directors will be elected for a two-year term with one new director being elected each year. Serving as a club director is restricted to employee and retiree members. All other privileges apply equally to all club members.

Section 2 - In the case of absence, death or inability of the President to perform the duties of the office, his position shall be filled by the Vice President.

In the case of absence, death or inability of the President and Vice President to assume the office of President, the office of President shall be filled by election. The date of this election shall be specified by the Executive Committee.

Section 3 - The Nominating Committee as provided for under Article III of the By-Laws shall furnish the Secretary-Treasurer its report of nominees prior to December 1. Any member by a petition signed by at least five voting members and presented to the nominating committee may make further nominations for any elective post, providing the nominee has given prior consent.

Section 4 - Voting shall be by ERC Office Vision or mailed ballot and shall follow the nomination immediately. The ballots shall be counted by the Recreation Representative at the time of the election. In the case of a tie vote for any elective post, the previous Executive Committee shall forthwith decide between the tied candidates.

ARTICLE VII - AMENDMENTS TO CONSTITUTION AND BY-LAWS
To amend this Constitution or By-Laws, the proposed amendment must be subscribed to by twenty-five percent of the membership and by them presented to the Recreation Representative shall bring it before the Executive Committee to the next meeting thereafter. In case the committee, by a two-thirds vote of the full committee, recommends its passage, the Recreation Representative shall immediately send a copy of the amendment to the Club members, stating the time when it will be submitted for a letter ballot. Such time shall not be less than one (1) nor more than four (4) weeks from the date of approval by the committee. For passage, the amendment must receive the affirmative vote of at least four-fifths of all those voting.

ARTICLE VIII - LIABILITY
Eastman Chemical Company or the Eastman Recreation Club are not liable for any accidents that might occur in any of the Club activities.

ARTICLE IX - PROPERTY RESPONSIBILITY
Damage to the property of the Club, other than ordinary wear and tear, shall be paid for by the member or members causing it. If and when the Club ceases to function, all property becomes the property of the Eastman Recreation Club.

ARTICLE X - EXPENDITURES
At least two officers of the Club must authorize any expenditure before forwarding to the Recreation Representative for approval. If any officer of the Club has questions about the expenditure, he should contact the Recreation Representative. Expenditures of Club funds are not to be committed prior to approval.

ARTICLE XI - DISSOLUTION
Upon the dissolution of the Club and the discharge of its debts and the settlement of its affairs, any funds and properties of the Club remaining thereafter shall become the property of the Eastman Recreation Club.

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